Overview

Managing all aspects of a project’s contract, ensuring proper procedures, and staying on schedule can be difficult.

This program provides general management and professionals with an understanding of contract management principles and application in relation to infrastructure projects.

Introduction and Objectives

• Overview of Contract Management and its relation to PMI project phases

• PMI Initiation Phase

• The Procurement Strategy

• Technique for justifying projects- the Business Case

Contract Planning

• PMI Planning Phase

• Define the end results (goal, objectives, WBS)

• Analyzing the resources requirements for a project

• Decide whether to do in-house or outsource

• Technique for identifying resources needed – Resource Plan

• The need for a cross-functional team- the design review team concept

• Contract law: What is a contract?

• Get organized (who can do it, how much can we spend, when completed, what quality or quantity, what type of specification, RFP or RFQ or tender, and what type of contract?)

• Technique for defining needs and best options- The Procurement Management Plan

Contract Implementation

• Define the work (SOW)

• Confirm contract terms and conditions,

• Choose who to invite to submit an offer

• Technique for choosing potential bidders - Decision Matrix

• Prepare bid packages

• Issue bid packages, Receive offers

• Negotiate where necessary, Award the contract

Contract Management

• PMI Project Execution Phase

• Manage vendor performance (cost, time, quality, scope), Manage project change

• Fulfill the contractual obligations, Manage the vendor/buyer relationship

• Technique for Conflict Resolution- Conflict Styles Matrix

• PMI Project Closure Phase

• Substantial performance (and deficiency list), Formal acceptance (and contract completion)

• Post-contract evaluation, Final documentation